Thank you!
Your support is sustaining the future of local news in our communities.

The thoughtful way to welcome your wedding guests

Confession — I have never thrown a wedding. But I have attended plenty of weddings, and I’ve even been in a handful. So from the guest’s-eye-view, I know details matter. 

These days, weddings are a more elaborate affair than ever. What can I say? As a member of the oft-spoken of millennial generation, when we commit, we really commit. A modern wedding isn’t just the ceremony, it’s a welcome cocktail party,  a bonfire night, a rehearsal dinner, and even a showy Sunday brunch. Destination weddings, like Italian villas or little Greek islands are popular, but even a journey to the bride’s hometown can be a trek for faraway guests like old college chums, or the groom’s family who may be from the opposite coast. That’s why a well-prepared welcome bag can really set a happy tone for your wedding guests’ arrival.

Call in the expert

To get the inside scoop on how to pull off this small, but definitely noticeable detail I spoke with wedding planner Stephanie Holst-Grubbe. Formerly the events planner at Interlaken Inn in Lakeville, Holst-Grubbe is now an independent wedding planner serving clients in The Berkshires, The Hudson Valley and in Northwest Connecticut at sought-after venues like Lion Rock Farm in Sharon.

Holst-Grubbe said her goal in wedding planning is “for nothing to feel like an afterthought to a guest — you don’t want the attitude of, ‘That’s bottom of the barrel, we’ll see how the budget hashes out.’” 

She said if you’re going to do welcome bags, do them well. “Every piece of a wedding — especially when people are traveling from near and far, and investing in being there for a full weekend — every piece should feel like, ‘Thank you for being a part of this with us.’’’

DO: Think helpful

Holst-Grubbe’s first welcome bag must-have is an itinerary of what’s happening over the weekend. She conjured the image of the New Yorker who arrives in the countryside and frets at discovering the unreliable cellphone service. 

“Suddenly she can’t remember what time the ceremony starts or where she’s supposed to be.”

The problem solver? “A quick itinerary and a very simplistic map. If you’re providing transportation, include where the transportation is leaving and at what time, so guests know how to plan for the weekend. Also a few places to grab coffee, or in the fall, an apple orchard that’s a 10  minute drive. There are amazing farmers markets in this area so why not have your guests be able to experience that as well? Those are all reasons you love this area, and why you’ve chosen to have your wedding here, so expose your guests to all of the charms.”

DO: Think local

To keep a nice balance,  Holst-Grubbe recommended a sweet and a savory treat and a drink. “A lot of people throw Ibuprofen in the bag. I’m not a huge fan of that. It leaves this impression that you’re going to a keg party. But it can be a little cheeky and fun. I like to focus on what the area is known for — a gingersnap from Sweet William’s Bakery in Salisbury, or a box of Harney & Sons Tea from Millerton. It really resonates with where we are. It can be as simple as a local apple in fall.”

DO: Think personal

Another tip is to let your personalities really show through, both as a couple and as individuals. 

“You can really get cute and fun. It’s a little bit more work to do, but remember a lot of extended family members travel for the wedding and might not have met the groom before. So include a little tag on a treat that says, ‘This is his favorite,’ and ‘This is her favorite.’ You want guests to get to know the couple in tiny, little ways over the whole weekend, and the bag is a great way to bring that feeling in.”

DON’T: Be lazy

The worst sin, Holst-Grubbe said, is to make the bag look like you took a last-minute trip to Costco.

“Throwing a bunch of irrelevant items into a brown paper bag becomes something people leave behind. Being thoughtful about at least few items is important. When guests get the welcome bag you want them to think, ‘This was such a cute idea!’ Not, ‘Wow, a bag of popcorn…’” 

DON’T: Complicate things

Of course, there’s a fine line between thoughtful and too much thought. 

“You don’t have to prepare a giant bag filled to brim, it can be just two or three meaningful items. Also, don’t over-think it, where everything has to be carefully assembled by hand. That can be too time consuming for the bride and her family.” 

Another way the process  can remain manageable is to keep the bags uniform. 

“Make one bag per couple attending, so if you have a single guest they just get a little extra. For a small crowd, adding personalized notes is a nice touch, but it can also be confusing and add a lot of extra stress.  For large weddings, don’t try to personalize it too much to each guest. That can cause a lot of confusion if you want the bags delivered to the guests when they check into their hotels.”

It may seem like a lot to handle, but of course, that’s why having a professional planner to guide your journey down the aisle can really help keep all the complications of wedding planning in perspective.

Holst-Grubbe’s advice on the welcome bags can equally extend to the wedding weekend as a whole: “Pay attention to the details but keep it simple at the same time.”

 

To find out more about Stephanie Holst-Grubbe and SHB Event Planning go to www.shgeventplanning.com or follow her on Instagram @shgeventplanning.

Latest News

Sam Lardner returns to the Northwest Corner for Vecinos Seguros 2 benefit

Sam Lardner and Barcelona will play a benefit for Vecinos Seguros 2 at Salisbury Congregational Church on Friday, July 24.

Virgo Martinez

On Friday, July 24, musician and educator Sam Lardner and his band, Barcelona, will take the stage at Salisbury Congregational Church for a benefit concert supporting Vecinos Seguros 2, an all-volunteer organization that provides emergency assistance and rapid-response support to immigrant families in Northwest Connecticut affected by U.S. Immigration and Customs Enforcement activity.

Lardner, who attended and later taught at The Hotchkiss School in Lakeville before moving to Spain in 1997, still considers the Northwest Corner his home in the United States. “It’s such a special place,” he said.

Keep ReadingShow less
Karina Powers and the power of tradition

Karina Powers teaches traditional dances from Mexico in Millbrook.

Lucia Iandolo
This is an art and the arts unite nations.
—Karina Powers

Karina Powers began dancing at 4 years old. A professional dancer, singer, performer and Mexican folklore dance professor from Baja California, Mexico, she is the youngest of three sisters who were all involved in the arts. Powers now teaches traditional Mexican dances to adults through her company, Compañía De Danza Folklórica Regional Mexicana, in Millbrook. She said she has a strong passion for the history and art that exist within the dances she teaches, and she hopes to instill that passion in her students.

“Many of them have never danced this type of dance,” said Powers. “They’re from Mexico, but they came to the United States at a young age to work. They have that dream to learn, and now they have this opportunity.”

Keep ReadingShow less
Across generations at Litchfield Jazz Festival

Bucky Pizzarelli and Brandon Goldberg at the Litchfield Jazz Festival in 2017.

Lindsey Victoria Photography

The Litchfield Jazz Festival opens its 2026 season on Friday, July 24, at the Frederick Gunn School in Washington, Connecticut. The evening will feature a gala and a concert led by saxophonist Don Braden featuring the Litchfield Jazz Fest Dectet.

The festival began in 1996 and has been going strong ever since. The list of past performers reads like a who’s who of modern jazz greats, including Christian McBride, Soulive, Joshua Redman, Dave Douglas, Brad Mehldau and John Scofield, all of whom helped revive the genre for a new generation of fans at the turn of the millennium. Vocalists like Diana Krall, Dionne Warwick and Dr. John have made appearances as well. And, of course, the festival has been graced by established masters like saxophonists Sonny Rollins and Wayne Shorter; guitarist Bucky Pizzarelli; bassist Rufus Reid; drummers Roy Haynes and Tito Puente; the Preservation Hall Jazz Band; and pianists Dave Brubeck and local legend Ahmad Jamal.

Keep ReadingShow less
google preferred source

Want more of our stories on Google? Click here to make us a Preferred Source.

No grumbling here: Children’s theater camp returns

Danny Saed, assistant director of “Pinocchio”; his mother and co-founder of Grumbling Gryphons Leslie Elias; theater arts camper Joyce Sun; artist and counselor Natalie Resto; and Steven Sun, Joyce Sun’s father.

Jack Sheedy

Leslie Elias wants you to understand something about the group she calls Grumbling Gryphons Traveling Children’s Theater: “I like to say that we try not to grumble.”

For 46 years, she has used the nonprofit to educate and entertain children in the performing arts. Summer after summer, young campers learn about acting, singing, mask-making, costume-making and scenery painting. This year, as in years past, a five-day theater arts camp will culminate in a live performance of one of Elias’ original plays, guaranteed, she hopes, to quell all grumbling.

Keep ReadingShow less

Sea bass and shrimp gumbo

Sea bass and shrimp gumbo

Sea bass and shrimp gumbo

Bobby Graham

Each month, Dugazon owners Bobby Graham and Matthew Marden share a recipe inspired by the traditions, stories and sense of welcome at the heart of their shop in Sharon, Connecticut. Visit Dugazon at 19 W. Main St. Wednesday-Sunday, 11 a.m. to 5 p.m. and online at dugazonshop.com.

This month we’re sharing one of our favorite comfort foods: sea bass and shrimp gumbo. While gumbo has a reputation for being a labor of love, this version skips the traditional roux, making it surprisingly approachable. The ingredient list may seem long, but once everything is prepped, it comes together quickly, rewarding you with a rich, flavorful bowl that’s perfect any time of year. Many of the pantry staples you’ll need for this recipe can be found right here at Dugazon.

Keep ReadingShow less
Sweet Petunia: a benefit to support Random Harvest

Alt folk duo Sweet Petunia to perform a benefit at Random Harvest on Saturday, July 25.

Provided

On Saturday, July 25, Americana/Alt Folk duo Sweet Petunia will perform at Random Harvest in Craryville, a worker-owned market, café and community space that supports farmers and brings people together through locally sourced food. The concert comes just months after the fatal two-vehicle crash at the intersection of Route 23 and County Route 7 that devastated the hamlet, disrupted local businesses and left a lasting emotional impact on the community.

After the crash, Random Harvest remained open and committed to connecting people through food and community. Simpson said the duo looks forward to contributing to a healing experience through their music.

Keep ReadingShow less
google preferred source

Want more of our stories on Google? Click here to make us a Preferred Source.

google preferred source

Want more of our stories on Google? Click here to make us a Preferred Source.