Keeping things safe ...

AMENIA — Town Clerk Maureen Bonds informed the Town Board at its meeting on July 15 that she will need an archive room once it transitions to the Amenia Elementary School building as its new Town Hall.

“It needs to be fireproof and waterproof and a secure room for documents,� she said, “and I’m guesstimating it should be about 10-feet high by 10-feet wide.�

“I think climate control is also required,� town Councilwoman Victoria Perotti said.

Currently, Bonds has five steel shelves bolted to the walls of the Town Hall which the town rents from the fire department, on Mechanic Street.

Town Councilwoman Darlene Riemer went into more detail about what the town clerk should have for official town documents and records.

“We need an active vault and archival vault,� she said, adding there are grant opportunities available to fund the project. “I know we have some of our records at Arnoff’s, but we should bring everything back home when we have plenty of space [at our new Town Hall]. We need to grow into this and this building allows us to grow. I think a grant application for this purpose is ideal. This has to be planned. We need to look at the big picture.�

Grant writer Michael Hagerty said there are records storage grants available from the state.

“And they will help plan [the space], too,� he said.

Riemer said they also have to be aware of the weight load and where the records room will be located in the new Town Hall. She suggested they not buy a prefabricated vault that’s too heavy, but rather look for something more specific.

Town Highway Superintendent Stanley Whitehead suggested the town shop local, if possible.

“I believe Pawling Corporation builds things like that [vaults],� he said.

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