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Webutuck BOE discusses budget vote, elections, graduation

WEBUTUCK — Now that schools have been closed in the state for the remainder of the 2019-20 school year due to COVID-19, the Webutuck Board of Education (BOE) and district personnel considered ideas for end-of-the-year activities at the BOE meeting on Monday, May 4.

The meeting was held live via Zoom. Director of Student Services/Curriculum and Instruction Jen Eraca gave a recap of the virtual meetings she’s attended to discuss curriculum and instruction and reviewed the distance learning plan. In response to Governor Andrew Cuomo’s announcement on Friday, May 1, regarding school closures, Eraca reported that Superintendent of Schools Raymond Castellani held an emergency meeting with the Webutuck administration. 

Eraca said for end-of-the-year celebrations — such as the Class of 2020 graduation and the National Honor Society and National Junior Honor Society induction ceremonies — she’s reached out to various celebrities and social media influencers in the hopes of creating a video wishing seniors well. So far, the gamut of celebrities includes a variety of movie stars, country singers and even the latest American Idol contestants.

“I’m hopeful one or two of them may stick — we’ll see,” Eraca said.

Eraca said she’s continued correspondence with the Foundation for Community Health in Sharon, Conn., to discuss the grant process for the proposed in-school based health clinic. Additionally, daily school updates are being posted on the district’s Facebook page.

 Business Administrator Robert Farrier said the district was contacted through the Webutuck BackPack program for the Food Bank of the Hudson Valley and informed that there is additional food available to distribute to Webutuck families. He reported that Transportation Manager Jerry Heiser went to the food bank on Friday, May 1, and acquired 69 cases of frozen food that will be distributed during the next week or so. Additionally, he said the district received a shipment of dry food to go out to families. 

Now that schools are closed, Farrier said the district’s facilities and maintenance staff has shifted gears and gone into its summer cleaning mode. The staff is cleaning out lockers and will later transition into cleaning the Eugene Brooks Intermediate School/Webutuck High School building, all while keeping social distancing.

BOE member Nikki Johnson asked what the district is doing for students who left their belongings in their lockers. Farrier said that, for the high school, each of the lockers will be emptied and materials will be put in a bag, labeled with the locker number and stored in a locked classroom. Though still working on the details, he said the district will then coordinate delivery/pick-up times to avoid bringing “literally hundreds of people to the school at one time.” 

At Webutuck Elementary School, he said the district has coordinated with teachers since students store their belongings in their desks and, because the desks have been moved around, the custodians might not know which materials belong to which student. Teachers are now setting up schedules to be in the building, a few at a time, to pack up students’ belongings. Though the teachers will be working on times for parents to retrieve the belongings, Farrier said if the materials aren’t needed immediately, students can always pick them up next year.

Castellani gave a recap of the community parade Webutuck High School Principal Katy McEnroe organized on Thursday, April 30. Commending McEnroe for her efforts, he recognized the Webutuck faculty members, local fire personnel and officials from the Dutchess County Sheriff’s Office and the New York State Police who participated, and spoke of the joy he saw from those awaiting the cars to drive by.

As far as graduation is concerned, Castellani said, “As much as you have looked at social media or regular media, your heart goes out to seniors that are not going to be able to experience their last four months of their senior year, which is probably their best four months… culminating with the graduation.”

Fortunately, Castellani said the district has been preparing for a graduation ceremony right out of the gate, and is now working on a virtual graduation ceremony. Guest speakers will be able to have their speeches recorded and projected, and Castellani said the district will likely do a slideshow of the student body, with perhaps a celebrity guest. 

A date for an actual in-person graduation ceremony is being considered for Tuesday, June 16 (with a rain date of Wednesday, June 17) at the Four Brothers Drive-In Theater; the graduation ceremony will also be available online. A gift has been ordered for each senior and Castellani said the district plans to hand each graduate their diploma that evening. He noted that McEnroe is working on designing a portrait for each senior. Now, he said, the the focus is on re-opening schools.

“Rest assured, we are going to celebrate our seniors the best we can,” Castellani said. “We are going to make it as special as we can.”

Castellani raised the 2020-21 school district budget vote. Since Cuomo postponed all New York state school board elections and budget votes until Tuesday, June 9, petitions for open BOE seats are due no later than Monday, May 11, and the 2020-21 budget will be adopted formally on Tuesday, May 19. The final adopted budget will be put out for the public to view immediately after the BOE meeting on Tuesday, May 19.

“We are going to move forward as the state has determined and directed us to and with a budget this year that is extremely important to us to continue our programs as is,” Castellani said.

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