Webutuck BOE gets strong feedback on Harvard study

WEBUTUCK — In spite of the challenges the school district faced this year, the Webutuck Board of Education (BOE) was delighted to learn it had a successful first year  participating in the National Center for Rural Education Research Network (NCRERN) initiative as Webutuck Director of Student Services/Curriculum and Instruction Jen Eraca presented the NCRERN mentoring intervention results on Monday, June 7.

NCRERN is an initiative created by the Center for Education Policy Research at Harvard University to test new strategies for reducing absenteeism, increasing college enrollment and building college readiness in rural school districts. It was first introduced to the BOE in July 2019. 

Webutuck was accepted last spring as one of about 40 out of a total 300 eligible school districts in the state. Thirty districts in Ohio also participated.

Despite COVID-19, Eraca said Webutuck was able to work with Harvard, and one of the items they focused on for the first year was chronic absenteeism in the nation’s schools, which Eraca said has been deemed “a hidden educational crisis.”

She defined “chronic absenteeism” as when children miss 10% or more of school days based on a 180-day academic year; 10% of a normal school year would be 18 days. This includes excused and unexcused absences and suspensions. After sharing some absenteeism statistics, she projected an example Harvard gave on the methodology behind the power of piloting and testing, using JCPenney and Subway as unsuccessful and successful piloting and testing, respectively.

Eraca explained they applied this methodology to their work with Harvard, later referred to as the “proving ground model.” She said the proving ground model works to understand the challenge, identify potential solutions, tests the solutions and acts upon the method either by continuing the method, stopping or trying something new.

Eraca said they had to garner mentee and mentor participation and get permission from parents for children to participate, as well as develop a tracking form based on the results.

She graphed the results on a weekly basis and shared them with the mentors so they knew where they stood. 

Challenges included garnering support; the uncertainty of the school year; struggles between the remote and hybrid learning models with mentees; struggles with school closures; and the general fatigue of a global pandemic.

Eraca reported NCRERN’s mentoring intervention consisted of five districts between New York and Ohio that piloted, totaling 649 student participants in grades five through 12. According to NCRERN, Eraca said no districts were considered “successful” based on the 90% or higher threshold. Out of the five districts, Webutuck was in the top two for getting the highest percentages of increases, with a 38% increase in attendance.

As the district expanded the study to Webutuck Elementary School (WES), Eraca said, “We as a district could not have gone off without the dedication of fifth-grade ELA teacher Amanda Simon as well as Principal Jenn Hengen.”

Eraca said Webutuck had a treatment group for the study at WES for students in grades one through four, which showed a 27% improvement in attendance. The control group showed a 41% improvement.

In addition to charting the weekly data, she said they held meetings on a quarterly basis and created Google forms to garner feedback from the mentors and mentees. 

Based on snippets of mentor feedback she projected for the BOE, Eraca said the study was by and large very positive and beneficial, while the mentee feedback demonstrated the intervention’s effectiveness and the importance of the relationships between the mentors and mentees. 

When asked if they would participate in the study again, 80% of mentors confirmed they would as did 100% of the mentees.

Eraca said Webutuck will continue to repilot the study and plan to expand to others as needed.

“We feel we have a very good system here… and the feedback from mentors and mentees is significant enough that we feel it is something that is very worthwhile,” she said.

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