Code of Ethics under review by Village Board

The village of Millbrook Board of Trustees met for its regular business meeting of the month on Tuesday, March 12, at Village Hall. Mayor Laura Hurley opened a public hearing regarding the Code of Ethics. Article 18 of the General Municipal Law prohibits the officers and employees of a municipality from having conflicts of interest.Hurley asked Trustee Mike Herzog to bring the board up to speed on any revisions that Village Attorney Audrey Scott, Village Clerk Linda Wiltse and he have added based on the suggestions from the last meeting. Herzog said they made some minor changes, including revision to the definitions page in the codebook. The definition for the chief fiscal officer was revised to the village treasurer, with oversight by the elected Board of Trustees. Herzog said they added the word “gift,” which was taken from the model code they have been working from.Trustee Joseph Spagnola asked how complaints are filed. Spagnola asked if an employee says there is a conflict with another employee, how is the complaint filed and how is the ethics board called to order? Hurley said that if an employee feels that another employee has contractual interest in a problem and would like to bring it to the attention of the Board of Ethics then the complaint first goes to the Board of Trustees; it then reverts to the Board of Ethics. Scott said that it can be done either way but the Board of Ethics probably doesn’t meet on a regular basis. Hurley said the proper way for it to be done is for all requests, complaints and any kind of information to be given to the Board of Trustees, as well as filed with the village clerk. Hurley asked Scott if the village should add a section to the Code of Ethics regarding policy to clarify the procedure for filing a complaint. Scott said she wasn’t sure if there was anything similar in the code and would have to check back on the matter.“I think it’s well worth our while to add that policy section and also important that we amend the Planning Board application to include a reference to the fact that each application has to include this notarized disclosure as well,” said Hurley.Former Village Deputy Mayor Stan Morse said that he has been a member of the human relations industry for a quarter century; he reminded the board of the seriousness of the issue and that ethical complaints are not to be treated lightly. Morse also told the board to choose its Board of Ethics members very carefully. Hurley suggested the board keep the public hearing open for the Code of Ethics review to get more suggestions involving the policy, its language and nominees. Once completed, the new code will replace in its entirety what is currently on the village books. The public hearing will stay open until the next business meeting set for Tuesday, April 9.

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